Fees & Refund Policy

General Info

  • Prepaid reservations with copies of membership cards and waivers (if possible) will speed your check-in process.
  • Pre-registration is available through an on-line form. At the end of the form you can choose to pay by PayPal or by Check.
    • If you choose to pay by check, an email will be sent to you with the total and payment instructions.
    • If you have requested a cabin and one is available, it will be included in your pre-reg total. If you are put on a waitlist, and a cabin becomes available, you will be notified and sent a second invoice for the price of the cabin using your previously selected payment method.
  • We will be happy to send a confirmation by e-mail upon request if your email address is provided.
  • Reservations are not guaranteed unless they are paid (except gentles from non-US groups not using PayPal who may pay their reservation at gate.)
  • Minors attending with an adult other than their parent or legal guardian are REQUIRED to have both a notarized medical consent form and a minor’s release form signed by their parent(s)/legal guardian(s), no exceptions. These forms can be found here:

http://www.sca.org/docs/pdf/chldwaiv.pdf
http://www.sca.org/docs/pdf/waiver_minor_family.pdf
http://www.sca.org/docs/pdf/treatminor-notary.pdf

Event Registration

Pre-registration will open soon. A link to the form will be available once pre-reg has opened.

Weekend Pre-Registration
Adult – $50,    Member Discount – $40
Youth (13-17) – $20
Child (0-12) – Free

Day Trip Pre-Registration
Adult – $30    Member Discount – $20
Youth (13-17) – $10
Child (0-12) – Free

Weekend at Gate
Adult – $55,    Member Discount – $45
Youth (13-17) – $25
Child (0-12) – Free

Day Trip at Gate
Adult – $35,    Member Discount – $25
Youth (13-17) – $15
Child (0-12) – Free

For individuals bringing minors other than their own children, please remember to bring the appropriate medical waiver signed by their legal guardian.

**Pre-Registration Deadline Wednesday, September 4th** 


Feast:

  • Pre-registration Only – Seats will not be available at Gate.
  • There will be a multi-course feast on Saturday night. 
  • If you have food allergies, please contact the cooks to discuss prior to pre-registering. The cooks have the final say on if they can accommodate specific allergies. 
  • Reservations must be received by Wednesday, September 4th. 
  • Menu- coming soon.

Feast: 
Adult fee (Over age 13):  $15.00
Youth (age 5-12):  $10.00
Children (under 5):  free (with adult)


Cabin Registration: 

If you pre-register you will not be charged for a cabin unless we have one available. If you need to pay by check, we prefer that you pre-register through the form and choose the option to pay by check. If you mail in your pre-registration without using the online form, do not include the cost of the cabin in the check. If a cabin is available, we will contact you and you will need to pay for the cabin at Gate.

  • We highly recommend sending your cabin registration in along with your event and feast registration as cabins are first come, first served. The number of bunks listed with the cabins is the minimum, occasionally some of the cabins may have an extra bed or bunk.
  • All cabins have electricity and usually one outlet. You may want to being a power strip if you need more than 2 plugs.
  • If you have requested a cabin and one is available, it will be included in your pre-reg total. If you are put on a waitlist, and a cabin becomes available, you will be notified and sent a second invoice for the price of the cabin using your previously selected payment method.
  • Groups/families should choose one person to reserve the cabin. Please note that we strongly suggest keeping to family “pods” . It is up to the individual reserving the cabin to determine who will be using the cabin. The event staff will not be combining people into cabins. 
  • If there are multiple families in your group reserving a cabin, please include your group name so we can try to put the cabins together.
  • Cabins will be assigned after your reservation has been paid. You will have 48 hours after you receive your invoice to pay for the cabin. There will be a waitlist until all cabins have been paid for.
  • Please do not put a small child in the top bunk unless they are able to get up and down on their own.
  • Feel free to bring coverings for the windows, or to set up a changing area.
  • If you reserve cabin space, you are responsible for making sure it is clean at the end of the event. There is a broom and dustpan along with a small trash can in every cabin.

Regular Cabins (18 available) will have 5 bunk beds and 2 single beds – $80 for the weekend

Large Cabins (4 available) will have 8 bunk beds and 3 single beds – $110 for the weekend


Refund Policy

  • Individuals requesting a pre-registration refund must contact the event steward and reservation clerk prior to the pre-registration deadline. 
  • Refunds requested after the pre-registration date will be considered on a case by case basis and only for extreme or emergency cases.
  • Any refunds will be issued in the form of a check drawn on the Barony of Stonemarche checking account. Refund checks will be issues after the event books have been closed.
  • Partial refunds for a group reservation where one or more individuals could not attend, and the request was made before the reservation deadline, can be issued.
  • There will be no cash refunds at gate. No exceptions.
  • For refunds of preregistrations paid through PayPal, the amount of the PayPal fee will be deducted from the refund.
  • Refund checks not cashed within 90 days shall be null and void.

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